Complete CQC Compliant Health and Safety Log Book Templates for Clinics
Prepare for your virtual CQC inspection with confidence using our comprehensive health and safety log book template pack designed specifically for healthcare clinics, GP practices, dental surgeries, cosmetic clinics, and aesthetic practices.
What’s Included
1. Fire Safety Log Book Template
Fully compliant with the Regulatory Reform (Fire Safety) Order 2005 (RRFSO 2005):
- Fire risk assessment documentation and action plans
- Weekly fire alarm system checks
- Monthly fire extinguisher and emergency lighting inspections
- Six-monthly fire door checks
- Quarterly fire drill records with evacuation timing
- Contractor service records and audit schedules
2. Water Hygiene Log Book Template
Compliant with HSG 274 guidance for legionella control:
- Water risk assessment and review schedule
- Weekly flushing of unused outlets
- Monthly hot and cold water temperature monitoring
- TMV maintenance records
- Quarterly descaling and disinfection schedules
- Legionella sample results tracking
3. Maintenance Manual and Log Book Template
Comprehensive facilities management including:
- Service certificates checklist for all statutory inspections
- EICR, PAT testing, and gas safety tracking
- Equipment maintenance logs and asset register
- PPM schedules and reactive maintenance reporting
Plus fully customisable sections for clinical equipment:
- Oxygen cylinders and medical gas systems
- Autoclave/sterilisation equipment
- Dental equipment (chairs, handpieces, x-ray units, compressors)
- Cosmetic/aesthetic equipment (lasers, IPL, ultrasound, cryotherapy)
- X-ray equipment and radiation safety
- Vaccine refrigeration and temperature monitoring
- Defibrillators and emergency equipment
- Blood pressure monitors and clinical devices
Key Features
✓ Fully Customisable – Editable Word format, easily tailored to your specific clinic type
✓ CQC Inspection Ready – Addresses Regulations 12, 15, and 17 (Safe care, Premises, Governance)
✓ Professional and Audit-Ready – Pre-formatted tables, checklists, and recording forms
✓ Comprehensive Guidance – Includes detailed instructions, frequency schedules, and compliance requirements
✓ Suitable for All Clinic Types – GP practices, dental clinics, cosmetic practices, physiotherapy, optometry, pharmacies, and more
Why These Templates Are Essential for CQC Compliance
The Care Quality Commission (CQC) expects all registered healthcare providers to demonstrate effective health and safety management. During CQC location health and safety inspections, assessors look for:
✓ Evidence of risk assessments
✓ Regular documented safety checks
✓ Equipment maintenance records
✓ Clear staff responsibilities
✓ Action tracking and defect management
✓ Audit trails demonstrating continuous monitoring
Without proper documentation, even compliant clinics can face questions about their governance systems. Our templates provide robust, auditable records that demonstrate your commitment to clinic health and safety.
Meet Multiple Regulatory Requirements
These log books help you comply with:
- Regulatory Reform (Fire Safety) Order 2005 (RRFSO)
- Health and Safety at Work etc. Act 1974
- Control of Substances Hazardous to Health (COSHH) Regulations 2002
- Health and Social Care Act 2008 (Regulated Activities) Regulations 2014
- HSE guidance HSG 274 (Legionella control)
- Medical Devices Regulations 2002
How to Use These Templates
- Download the three Word documents
- Customise with your facility details
- Tailor equipment sections to match your clinic
- Delete non-applicable sections
- Print and organise in clearly labelled folders
- Train staff and assign responsibilities
- Implement checking schedules
- Audit monthly to ensure compliance
Perfect for Virtual and On-Site Inspections
With the increase in virtual CQC inspections, these templates can be:
- Completed electronically and stored digitally
- Printed and scanned for submission
- Shared via secure systems during virtual assessments
- Organised for easy retrieval during inspection requests
Investment in Safety and Compliance
For a one-time purchase, receive three comprehensive templates that would typically cost hundreds of pounds to develop through consultants. Use across multiple locations with no recurring subscription fees.
Quality Assurance: Developed based on current UK regulations, CQC inspection frameworks, HSE guidance, and professional healthcare compliance standards.
Who Benefits from These Templates?
- Clinic Managers – Professional templates that save time and reduce administrative burden
- Registered Managers – Demonstrate governance systems and management oversight
- Health and Safety Officers – Implement robust monitoring systems
- Facilities Managers – Track all maintenance activities in one organised system
- New Clinic Owners – Set up compliance systems correctly from day one
- CQC Registration Applicants – Professional documentation for your application
Frequently Asked Questions
Q: Can I modify these templates?
A: Yes! Provided as Word documents for complete customisation.
Q: Are these suitable for dental practices?
A: Absolutely. Includes specific sections for dental equipment including autoclaves, x-ray units, and compressors.
Q: Do I need all three log books?
A: Yes. CQC expects robust systems for fire safety, water hygiene, and maintenance.
Q: Can I use these for multiple clinic locations?
A: Yes. Customise and use across all your locations.
Q: What format are these provided in?
A: Microsoft Word (.docx) format for easy editing.
Download Today
Don’t wait for an inspection notice to organise your health and safety systems. Prepare for your CQC clinic health and safety inspection with confidence by implementing professional log books that demonstrate regulatory compliance.
Immediate download – Start today
One-time purchase – No recurring fees
Unlimited use – Multiple locations
Fully editable – Tailor to your requirements
Technical Specifications
- File Format: Microsoft Word (.docx)
- Number of Templates: 3 comprehensive log books
- Total Pages: 60+ pages of templates and guidance
- Compatibility: Microsoft Word 2010+, Google Docs, LibreOffice
- License: Single organisation unlimited use
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